AI receptionist for med spas
Treatment enquiries peak in the evening. Answer every one.
A website chatbot and AI receptionist trained on your treatments, price ranges, consultation rules and opening hours. It answers routine questions day and night, collects the details your team needs, and leaves medical judgement to your practitioners.
More consultation requests captured outside opening hours, and fewer repeated price questions for the front desk.
Real questions
The questions customers ask before buying
How much does Botox or a filler treatment cost?
Do I need a consultation first?
Is there downtime after the treatment?
Do you have anything free this Saturday?
Setup
Three steps you can verify
- 01
Teach it the clinic
Add treatments, price ranges, consultation rules, aftercare notes, the booking link and the questions that always need a practitioner.
- 02
Test real client wording
Ask about prices, downtime, contraindications and last minute slots before publishing.
- 03
Go live safely
The assistant shares approved information, captures the enquiry and routes medical questions to a practitioner. It never gives a medical assessment.
How a lead is handled
From question to booking, while you work.
A visitor asks
At 22:40, long after you closed.
It answers from your site
Your hours, prices and services. No made up answers.
The lead is captured
Name, email and what they need, saved for you.
You follow up
You get the details by email and send the booking link.
Your assistant
Hi, do you have anything free on Saturday?
Watch the walkthrough
The real setup, start to finish.
One platform
From the first question to the next step
Chatbot
Answers on your website, uses your knowledge base, and captures leads.
Voice Receptionist
After activation, handles supported phone calls in the configured voice.
Automation
Prepares an email, quote note, or appointment proposal for approval.
Product tour
One assistant. Three ways it works for you.
Answers from your own website
Prices, opening hours, services. Then it asks for a name and email so you can follow up.
Try it on my site
Missed call calculator
What missed calls cost med spas and aesthetic clinics
Adjust the numbers to match your week. The estimate updates instantly.
Revenue you lose every month
$3,897
That is about 26x the price of the done-for-you AI front desk ($149/month).
Estimate only, based on the numbers you enter. Presets are illustrative starting points, not guarantees.
Done for you
No time to set it up? I will do it for you.
- I build and train your assistant from your website and documents
- Website chatbot installed on your site
- AI phone receptionist on your number or a new one
- Follow-up and reminder automations
- Every lead in your CRM, with instant notifications
- Monthly tuning from real conversations
Proof
Real reviews. Real client work.
Apex Web implementations. Studio references, not SaaS subscriber counts or guaranteed results.
I got what I was promised: a thoughtful, useful AI assistant that works well.
I am very grateful to Apex Web for the fast and extremely professional help.
I cannot thank this young professional enough for his work.
They completed the agreed work to the highest standard while meeting every deadline.
I've worked with APEX Web a couple of times now, and the results are just consistently excellent.
With Adam, we finally found the person we needed.
Great job and a fast delivery.
Adam was excellent to work with.
Adam is a fantastic freelancer.
Great work from Adam.
Great work from Ádám
God Bless you my friend, you exceeded expectations like a rockstar.
I have worked on some projects with Adam, and every experience has been great.
Finally, automation that actually works and I didn't have to build it myself.
Very satisfied!
Thanks for your time!
Excellent work and attention to detail, looking forward to working with Adam again.
Very pleased with this delivery and impressed with the quality of the work output.
Great work
I enjoyed working with the seller as he was responsive, paid attention to details and kept open lines…
Super quick and professional, good documentation to the point, good hints and recomendations.
21 verified public Google and Fiverr reviews of Apex Web, the studio and delivery team behind Apex Chatbot. They cover AI assistants, automation, websites, dashboards and custom software; not every review is about the Apex Chatbot SaaS product.
FAQ
Common questions
Can it advise a client on which treatment is right for them?
No. It shares clinic approved general information and books or routes a consultation. Suitability is always decided by a practitioner.
Can it quote prices?
Yes, the prices or price ranges you approve. It can also explain that the final price is confirmed at the consultation.
What happens to an enquiry at 10 pm?
The assistant answers, collects name, contact and the treatment of interest, and the lead is waiting for your team in the morning with an instant notification.