What a conversational AI consultant does for you
Most small businesses do not need an AI strategy document. They need one assistant that answers the questions customers already ask, captures the lead and hands the next step to a person. The consulting work is about getting that first workflow right.
- Find where enquiries leak today: unanswered website questions, missed calls or slow follow-up.
- Write the assistant script: greeting, qualifying questions, booking handoff, out-of-scope answers and when to pass the conversation to a human.
- Build the knowledge base from your website and documents, so answers come from approved business content, not guesses.
- Set the boundaries: what the AI may answer, what it only drafts for your approval, and what always goes to a person.
- Install the website chatbot and, if you need it, the AI receptionist on your existing number or a new one.
- Review real conversations every month and tune the answers.
What is delivered
A conversational AI consulting engagement here ends with a working assistant on your website and phone line, not a report. The done-for-you package delivers:
- A written plan for the first workflow: which customer conversations the assistant handles, what it collects and where each lead goes.
- The assistant script: greeting, qualifying questions, booking handoff, objection answers, fallback and human handoff rules.
- A knowledge base built and trained from your website and documents.
- The website chatbot installed on your site with one snippet.
- The AI phone receptionist on your number or a new one (supported US +1 or Hungarian +36 numbers).
- Follow-up and reminder automations, and every lead in your CRM with instant notifications.
- Monthly tuning from real conversations.
The process and timeline, step by step
The done-for-you setup goes live within 7 days of the start. Deep integrations are scoped first and follow their own timeline.
- Fit check. A short, honest check of whether the self-serve product fits or the job needs a custom scope. Deep Salesforce, HubSpot, Mindbody or ServiceTitan work is scoped separately before checkout.
- Within one business day: plan and personal demo. Send your website and the conversations you want handled. I reply within one business day with a plan and a demo built on your own site.
- During the first week: script and knowledge base. I write the greeting, the qualifying questions and the handoff rules, and train the assistant on your services, prices, opening hours and policies.
- Test with real wording. Vague, urgent, multilingual and out-of-scope questions are tested before anything goes live.
- Launch within 7 days. The chatbot goes on your website with one snippet; the AI receptionist answers a supported US +1 or Hungarian +36 number after paid activation.
- Every month after launch: tuning. Answers are improved from real conversations, and new questions are added to the knowledge base.
Conversational AI consultancy in Hungary and the EU, working worldwide
ApexChatbot is operated by Tokár Ádám EV, a Hungarian sole proprietor based in Gyula. I also run Apex Web, the implementation business that builds websites, chatbots, AI receptionists and automations for Hungarian companies. Calls and written work are in English or Hungarian, on Central European Time.
Being EU based matters when the assistant handles customer data: the data processing agreement and the sub-processor list are public on this site. The chatbot answers in eight supported product languages (English, Hungarian, German, French, Spanish, Italian, Portuguese and Polish), and the AI receptionist speaks English or Hungarian.
Conversational AI consulting pricing
- Free plan: $0, one chatbot on one website, no card. Useful to test before any consulting.
- Chatbot Starter: $59 per month for 1,000 customer conversations, without Apex branding.
- Done for you: $149 per month plus $499 one-time setup. I build and train the assistant, install the website chatbot, set up the AI phone receptionist, add follow-up automations and tune it monthly. Live within 7 days, cancel anytime.
- AI Voice Receptionist on its own: from $149 per month with 300 included minutes.
- Custom integrations, migrations and advanced bot design: scoped and quoted before billing.
How to choose a conversational AI consultant
Ask any conversational AI consultant, agency or consultancy the same five questions before you sign. The answers separate advice that ends in a working assistant from advice that ends in a report.
- Who builds it? If the consultant only writes a strategy, budget separately for the build.
- Which platform, and can you leave? Check who owns the script, the knowledge base and the conversation history.
- What does the assistant do when it does not know? It should hand off to a person, not guess a price or a date.
- Where is customer data processed? Ask for the data processing agreement and the sub-processor list.
- What is the fixed price for the first workflow? A credible offer names the setup fee, the monthly fee and what is quoted separately.
What I do not promise
I do not promise a conversion rate or a revenue number before your own conversations are measured. The reviews on this site are Apex Web implementation references, not SaaS subscriber counts or guaranteed results. Risky customer-facing actions stay approval-first: the assistant drafts, a person approves.